Before perfoming the following procedure to import your outline from Microsoft Word to Microsoft PowerPoint, ensure that the outline is properly formatted with heading styles in Word. PowerPoint can use these styles to create slides more efficiently. Each paragraph formatted with the Heading 1 style becomes the title of a new slide, each paragraph formatted with the Heading 2 style becomes the first level of text, and so on.
The procedure to export from Microsoft Word is as follows :
In order to playback a sound file automatically once the slide is loaded, you have to first create an animation within the slide. The animation is set to activate automatically without any delay. And as the animation is activated, the associated sound file is played back as well. Here is the step by step procedure :
1. Select Slide Show from the menu.
2. Click on Custom Animation.
3.Click on the Timing tab if it is not already selected
4. Select an object from the listing of Slide objects without animation.
5. Under the group Start animation, click on Animate then Automatically.
6. Use the default 0 seconds after previous event.
7. Select the Effects tab.
8. Under Entry Animation and Sound, no sound is selected by default.
9. Select an animation and then if you do not find the sound you need listed in the sound file pull down, select "Other Sound..." at the end of list.
10. A dialog box appear showing the file directories. Select the sound file and click OK.
11. Click OK on the Custom Animation dialog box.
Switch to Slide Show and see how the animation and sound gets played back together automatically.
The Slide Miniature is an invaluable tool which you want to enable when you are working in the Outline View. It gives you a good indication of how your slide is being filled and whether you need to insert a new slide.
Enable or Disable the Slide Miniature with the following steps :
1. Switch to the Outline View of your PowerPoint presentation.
2. Click on the View menu.
3. Select the Slide Miniature option to enable/disable it.
Adding sound to a slide is similar to adding graphics and even video onto a slide :
1. First switch to the Slide View and goto the slide that you want to add music or sound to.
2. On the Insert menu, point to Movies and Sounds.
3. There are 4 options in adding sound into your slide :
Sound from Gallery - lets you select a sound from the Microsoft Clip Gallery
Sound from File - lets you select a sound file that you have already digitised to be inserted into the slide
Play CD Audio track - lets you select an audio CD track to be playedback
Record Sound - lets you to start recording a narration for the slide.
4. Depending on which method you have chosen to insert sound into your slide, an appropriate icon will be visible on the slide at the end of your selection.
5. By default, the sound will start to playback only when you click on the sound icon during a slide show.
6. To change how you start a sound-for example, by positioning the mouse over the icon instead of clicking it-click Action Settings on the Slide Show menu.